Virtual Meeting Management

KCA offers our clients Virtual and Hybrid Meeting Packages! Our Meeting Packages can help you execute a successful group event inclusive to all attendees; whether they are participating face-to-face (with appropriate social distancing) or remotely. Let us help you create a dynamic meeting environment to support your specific needs timely.

KCA’s Virtual Meeting Program allows our clients to host an event or meeting completely on the web, while KCA’s Hybrid Meeting Program allows groups to host an event at KCA, or another venue of their choosing, and livestream virtually to remote participants.

The KCA team guides you through the various elements of creating an effective event strategy and assists in determining the best plan for your meeting or event (livestreamed educational sessions, webcast, webinar, on-demand, chat, monetization options, etc.):

  • Virtual platform and audio visual management/solutions
  • Creating program strategies, process and timelines
  • Content strategies and development
  • Setting the strategy for content capture, on-demand options and growing your audience
  • Designing the user experience and engagement mapping
  • Gamification
  • Developing attendee communication – marketing and messaging before, during and after the meeting/event
  • Working with sponsors, exhibitors and monetization strategies/branding
  • Virtual exhibit show floors
  • Establishing and maintaining the event budget
  • Developing the ideal registration package price and inclusions for your remote audience
  • Registration management
  • Metrics and ROI measurement
  • Live meeting/event execution
  • Speaker training and coordination

KCA offers the option and flexibility to completely customize your Virtual or Hybrid Meeting, from full-service planning and execution to support-only online moderator and in-room audio visual tech assistance. Our hope with creating these meeting options is to help our clients maintain group attendance, member engagement and participation.

We look forward to collaborating and answering any questions you may have. For more information or to receive a quote, please contact us at (480) 893-6110 or